CONTENTS
1.Introduction
2.Standards
3.Local application of standards
4.Service standards
5.Conclusions
6.Bibliography
Tables
Appendices
A: Brunel Media Services AV Survey 1997
B: Draft Performance Standards for AV Services
C: Service Level Agreement between BMS and Conference Office
D: Summary List of Standards
Case Studies
|
Defining and Implementing Standards for Lecture Room Services
Appendix B: Information Services Sub-Committee - Working Group on Performance
Standards
Draft statement
Media Services
[NB Working Group Comments have been included in square brackets and these are
currently under discussion with the Media Services User Group]
AV service
STATUS
Core
DESCRIPTION
The aim of this service is to provide an extensive range of AV equipment and
supporting services for teaching applications in central lecture rooms.
Equipment is provided either by permanent installation in lecture rooms, by
setting up for specific events or by issuing to users from central service
points. Bookings for events and equipment loans can be made by personal visit,
telephone, email or internal mail and arrangements for delivery collection are
agreed with the user. There is a central email address and internal telephone
line for bookings and enquiries. Stock is maintained at a level determined to
be appropriate to satisfy prevailing operational requirements. Equipment is
serviced by routine inspection and by attending to reported faults, subject to
convenient access times. A certain level of support is given for departmental
lecture rooms where there are no technical staff within the department. This
service is also provided to conference organisers by agreement with the
Conference Office.
Further details at URL:
http://www.brunel.ac.uk/depts/media/services.htm
AUTHORITY
[Authority needs to be agreed. It was proposed that this should be the
Information Services Sub-Committee.]
FUNDING
Media Services budget and Conference Office annual fee.
SECTION
AV team
OBJECTIVES
- [99]% of users will be able to use existing AV installations without
referral to Media Services
- [100]% of requests will have the required equipment set-up and collected
for a specific event [on any of the four campuses, subject to advanced notice
from the user of 5 working days]
- n% of applications to borrow equipment will be satisfied [within 15
working days]
- MEASUREMENT
- [All AV equipment to be labelled with contact number for immediate
response]
- [Introduction whereby all equipment is checked on a random basis to be
functioning properly]
- [A user evaluation sheet for all clients at least once a year.]
- a log kept of any matters referred to Media Services in relation to
installed equipment and matched as a percentage against room bookings for given
periods
- a log kept of complaints in relation to set-ups and collections and
matched as a percentage against booked events for given periods
- a log kept of booking requests where alternative arrangements became
necessary, matched as a percentage against number of AV equipment loan
agreements for given periods
-
DEPENDENT ON
- Specification by the University of groups of rooms to be centrally serviced
- Suitability of a lecture room for the required mode of AV presentation
- Accessibility to lecture room prior to an event or for service inspection
[Delete]
- Prior user training and experience in operating specific equipment [Delete]
- Prior booking in accordance with standing notification periods
- Availability of equipment in particular spaces at particular times [Delete]
- Notification of faults by users [Delete]
- Satisfactory return of loan equipment by previous borrower [Delete]
COMPONENTS
- Service information, training and advisory support
- Enquiries and booking
- Equipment set-up and breakdown
- Stock control
- Equipment issue and retrieval from service point
- Installation
- Equipment maintenance
- Administration
CHANGE OBJECTIVES
Based on demands. Current trend towards increasing use of LCD projectors for
data presentation. Service will increasingly be provided from the Uxbridge
centre.
[It was suggested that there should be some mention of the service continuing
to keep apace with its stock of state of the art equipment, and of the service
introducing a mechanism to ensure that users return equipment after they have
finished with it. Also it was acknowledged that adequate user training should
be an important development target.]
HIGHEST RISK ASSESSMENT CATEGORY
Availability of appropriate AV equipment at required place and time.
Media Services
18 March 1998
|